In ShotRunner, a project is a film, show, commercial or episode that is to be tracked by the system:

• A project has many members. Your users are given access to projects through memberships.
• A project is usually associated with one of your clients, or one of your vendors.
• A project contains sequences, shots, elements, assets, tasks, notes and files.

But did you know that you also use projects to keep vendors and clients separate on large multi-vendor projects?

If you are running a multi-vendor project, that is, a project that you will be subcontracting, you are going to want to keep your vendors separate from each other, and separate from your client. To do this, you set up multiple projects as follows:

• Check the All Users tab, and make sure that everyone is listed under the right company.
• Create one project per vendor. Name all the projects the same, but set the company for each project to the correct vendor, and choose a code that represents both the project and vendor. Example: Project name is Europa, and the vendor is Roxco, choose a code like ‘EUR-ROX’.
• Assign users to the the correct projects using the Members tab on the Project Overview page.

The ShotRunner web pages have been recently enhanced to make the vendor or client name for each project more visible. The company name for the current project is now shown in blue in the header, and all pulldown lists include at least the project code to make it easier to distinguish between projects.

In addition, we are working on a workflow for transitioning sequences and shots between vendors/projects.